Microsoft Teams : Behind The Scenes

It’s the next big thing in team collaboration, Microsoft Teams.

Being the competitor of Slack but not a completely new product, Teams is a central hub based on already existing products of Microsoft.

To put it in a nutshell: Teams is Office 365 Groups, Skype, SharePoint, Planner, Forms, Office Online and much more (connectors to external services).

When you create a Team the following process will start in the background:

  1. An Office365 group will be created with members and owners you specified while creating the Team. Depending on the option you selected – Org-Wide, Public or Private – the group members will be populated with the dynamic “Everyone in this organisation” group or the selected members or… nobody.
  2. This group will get an mail address <Teamname@yourdefaultdomain.extension> . This address is used by Teams to use the RBAC ecosystem of Exchange for permissions and will also be used for meeting scheduling in your Team.

    Tip: It won’t be possible by Teams to use this address in the app or website for communication, but you will be able to generate an email address in Teams to directly send files and text to your Teams channel which will then appear on your Team conversations feed. This address will end with an @region.teams.ms extension and will randomly be generated by Microsoft.
  3. You will have control over who will be able to send mails to this address, only internal, specified external domains or everyone.

  4. A Sharepoint collection site with 2 groups:
    Team – Members
    Team – Owners

    These groups will also allign with the members and owners you specified while creating the group and are combined with Office365 groups. Sharepoint does of course have it’s own permission levels so you can use this permission model to share documents with (external) users as well. Be advised to also look at your Sharepoint sharing permissions before you create any Teams. Same goes for Office365 group creation which can be limited via the following method:
    https://docs.microsoft.com/en-us/office365/admin/create-groups/manage-creation-of-groups?view=o365-worldwide
  5. A OneNote notebook will be placed inside the Sharepoint library, this will contain meeting notes which is part of the whole meetings mumbo jumbo. This means that you can make notes during a meeting which is imbedded in the meeting experience.
    Teams will also directly paste the OneNote notebook to your Teams channel as a tab.
  6. The commercial Teams license will give you the right to use Office Online, but will not give you the Exchange or other “full fledged” services like the Office365 (business) licenses do.
    Although this is a good way to start exploring Teams you will – at some point – consider upgrading your company to a full Office365 license.
    Referral for licensing:
    https://docs.microsoft.com/nl-nl/microsoftteams/upgrade-freemium#how-does-teams-free-compare-to-the-full-version-of-teams
  7. Skype will be used for the conferencing and chat features.
    Believe it or not, Skype will not really dissapear from the surface of the earth but will transform into an integral part of Teams after 21st of July 2021

    So there you have it, an overview of all the components and steps Teams will take and use before you start working together.

    If you have any questions do not hesistate to leave a comment below! 🙂

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